Starting in the 2024-2025 school year, true middle and high schools will begin utilizing a student ID swipe system contained within the District’s Student Information System (SIS), Infinite Campus.
What does this mean for me?
Swipe data will now come into the SIS in real-time.
Will the swipe attendance logic function the same?
Yes! The swipe attendance logic will interact with teacher entered attendance in the same way as in the past.
Will I have access to the same data and reports now that everything is in the SIS?
Yes! Where you look for the data may be a different click path, but it will now come into the SIS in real-time, rather than in batches from ScholarChip. The ScholarChip Swipe Report will be modified to reflect this change.
Will my current equipment and supplies work?
Yes! As part of this project, over the summer, the District will:
- Upgrade your current ScholarChip attendance and ID manager kiosks that are less than 7 years old so that they can be used next year.
- Replace attendance and ID manager/printing kiosks over 7 years old.
- Deliver supplies purchased by the District for School Year 2025, such as new cards, cases, lanyards, printer ribbons, and cleaning kits.
NOTE: Many schools have ScholarChip kiosks that are not currently being utilized. Our technician team will attempt to get these devices up and running with the ability to access Infinite Campus. There is a possibility that some of these devices will not be able to be brought back to life and will be disposed of properly.
Will current student ID cards work?
Yes! Current student ID cards will function with the new Infinite Campus swipe system. There is no requirement to re-print ID cards for any current students. ID cards generated from the Infinite Campus system may have a slightly different formatting, but will be very similar and will maintain the existing grade related color coding.
How will I order supplies?
A new price list is being created and will be available for ordering supplies through the ERP.
What should I do prior to the end of the school year?
So technicians can evaluate and upgrade/replace your current kiosks, it is critical that all ScholarChip attendance and ID printing kiosks be accessible and available in June and July for this to be completed. This includes kiosks that are currently not being utilized. This is included in the School Transition Checklist.
How many attendance and card printing kiosks will I get?
- As has been the procedures, the District will ensure each true middle school and high school has one working attendance scanning station for every 500 enrolled students. If additional kiosks are currently at a school, all attempts will be made to make these stations operational.
- Each school will have at least one card printing kiosk to create IDs for students.
- Schools will be responsible for purchasing any replacement stations above the District’s calculated allotment.
Where should the attendance scanning stations be placed for optimal student processing?
ALL scanning and ID printing stations utilizing the Infinite Campus swipe system must be plugged into an electrical outlet and an active internet port. The system will not function without power and internet connectivity. This requirement may result in the school having to reconsider the placement of their attendance scanning stations or request new outlets and/or ports to be installed.
What Infinite Campus system scanning features will be available?
- Students can scan into the system using their student ID cards or they can type in their student number via an on-screen numeric keypad.
- Lunch period monitoring
- Suspension Alerts – both with an audible alarm and an on-screen warning, if the student scans into the system on a day the system has them marked as suspended.
- Ability to create ID cards for any enrolled student.
- Student photos will automatically be updated in Infinite Campus when the photo is taken for a new student ID card.
- New student ID cards will be active immediately after the ID card has been created and linked to the student.
What support will I receive for how to use the new system?
Training resources for the SIS scanning and ID printing processes will be provided in the beginning of August. We will also hold Office Hours in mid-August through mid-September.
